{"id":9346,"date":"2020-05-05T20:47:00","date_gmt":"2020-05-06T02:47:00","guid":{"rendered":"https:\/\/www.westaf.org\/?p=9346"},"modified":"2024-07-31T07:36:36","modified_gmt":"2024-07-31T14:36:36","slug":"bi-weekly-recap-may-4-2020","status":"publish","type":"post","link":"https:\/\/staging.wearecreativewest.org\/sm\/bi-weekly-recap-may-4-2020\/","title":{"rendered":"Fa'amatalaga ta'ilua-vaiaso: Me 4, 2020"},"content":{"rendered":"

Talofa fo'i le Komiti Fa'afoe a le WESTAF:<\/span><\/p>\n

E iai ni mea taua na tutupu i le WESTAF i nai vaiaso ua tuana'i, fa'afetai mo le tu'uina atu i lenei ta'ilua vaiaso se fa'apitoa fa'apitoa! O lenei fa'afouga e fai si umi (fa'anoanoa), ae o lo'o i ai ni mea lelei i totonu, folafola!<\/span><\/p>\n

O lo'o fa'aauau pea ona fa'atautaia lelei e sui o le 'au a le WESTAF le galuega a le fa'alapotopotoga. Ole Leadership Resource Team (LRT) o lo'o fa'aauau pea ile 30-minute ile taeao siaki ile taeao e fa'asoa ai mea o lo'o i luga ole fo'i i matagaluega ta'itasi a le WESTAF. O pisinisi ta'ito'atasi ma 'au fa'atino e feiloa'i so'o ma toetoe lava, fa'apea fo'i tagata ta'ito'atasi ma fonotaga ta'ito'atasi. Meafaigaluega e pei o le Slack, Zoom ma le G Suite o lo\u02bbo fa\u02bbaauau pea ona sui mo kesi, fa\u02bbatasiga a le tagata ma potu fono. A'o matou valavala fa'aletino, ua mafai ona matou nonofo vavalalata i feso'ota'iga, ma o le fa'aituau fa'aituau mo le fa'agaioiga o lo'o tuleia i luma galuega, polokalame ma pisinisi. O nisi fa'amatalaga i le tulaga o lo'o i ai nei o la tatou polokalame galue-mai-fale, fa'apea fo'i ma le emoemo muamua o se fuafuaga toe fo'i i le ofisa o lo'o fa'afouina i lalo. O tatou a lea:<\/span><\/p>\n

GALUE I LE TALA MA TOE FOI I LE FUAFUAGA O LE OFISA<\/span><\/h1>\n

You may recall that our current WESTAF Working-from-Home (WFH) directive lasted until Thursday, April 30. As that date approached, we determined that the health and safety of the team would continue to be our number one priority. One important source of information for us is the State of Colorado, and Governor Polis recently announced the Safer-at-Home<\/a> program. This Level 2 phase is intended to incrementally reopen Colorado after the Level 1 Stay-at-Home order was lifted on Sunday, April 26. At WESTAF, we\u2019re developing our own Back-to-the-Office plan with these directives in mind. We are developing this plan on the premise that staying at home as much as possible in these first Safer-at-Home days keeps us healthy and also contributes to the overall public good. We are also fortunate to be a company that is able to work from home relatively efficiently. For these reasons, we extended all current WESTAF WFH protocols for an additional two weeks, until Friday, May 17<\/strong>. We have begun work on a Return-to-the-Office plan, and we will start reviewing on a weekly basis the possibility of returning to our physical office space. We\u2019ll do this with a close eye on all of the available data and only if it indicates a promising, steady and consistent decline in new cases over time. Our situation does not require us to be early pioneers in this effort, or to return hesitant WESTAFers to our physical office space. Our Back-to-the-Office planning kicked off with two detailed staff surveys (one for all staffers and one for supervisors) that went out this week to develop a clearer sense of our collective appetite around a return to the office. Our in-development plan may include voluntarily phasing in team members, developing alternate day in-office schedules, maintaining social distancing, and requiring masks, hand washing and other safety measures in our workplace for an extended period.<\/span><\/p>\n

WESTAF COVID-19 TALI<\/span><\/strong><\/h1>\n

WESTAF continues to revise the COVID-19 Update<\/a> and Punaoa<\/a> web pages on our website, and a presentation\/resource<\/a> that provides deeper insights is also being revised on a weekly basis and continues to be shared with arts service organizations and arts funders in the West and nationally as we discuss ways to provide relief to the field. Hundreds of responses have been received for the WESTAF COVID-19 Arts Impact Survey, and this report<\/a> analyzes the initial survey findings. The survey closed on May 1 and full findings will be released later that month.<\/p>\n

WESTAF CARES \u2014 TUPE FA'ATOA'OGA MO FA'AIGA<\/span><\/h1>\n

As previously shared, WESTAF has been working closely with the Arts Endowment as well as our sister RAOs on the development and implementation of a COVID-19 relief program for arts organizations in the western states. Led by Chrissy Deal and David Holland, and with input from key stakeholders, including the WESTAF Executive Committee as well as our western states arts agencies, we\u2019re pleased to say that the program will begin accepting applications this Wednesday, May 6. Not that it\u2019s a competition (it isn\u2019t, of course), but it\u2019s worth mentioning that we will be the first RAO to launch our CARES relief program, thanks to our team’s dedicated and driven efforts to get this program set up. The application, panelist review, grantee notification, agreement execution and funds disbursement process will happen between now and mid-July. Here\u2019s a rough draft<\/a> of the press release scheduled to go out this week, for more information.\"\"<\/span><\/p>\n

WESTAF CARES \u2014 COMMONWEALTH O MATU MARIANA I MATU<\/span><\/h1>\n

O le WESTAF na talosagaina e le Arts Endowment (ma ua matou malilie!) e fa\u02bbatautaia foi le fa\u02bbatupeina o le CARES Act mo fa\u02bbalapotopotoga fa\u02bbapitoa fa\u02bbapitoa i le Northern Mariana Islands ona e le mafai e le latou ofisa faatufugaga, le Commonwealth Council of Arts and Culture (CCAC), ona fa'atino lelei lenei fa'amoemoe ona o fa'afitauli fa'atupu e le COVID-19. Na matou fesootai ma Parker Yobei, le pule sili o le CCAC, e ala i le telefoni i le vaiaso talu ai ma tusia ai se faiga o talosaga o le a mulimulita'i i la matou polokalame autu a le WESTAF CARES, e ui ina eseese le taimi ma le faagasologa o le vaega. Matou te fa'amoemoe pe tusa ma le valu fa'alapotopotoga agavaa i le CNMI e talosaga.<\/p>\n

MELLON REGIONAL ARTS RESILIENCE FAAPUTUPUPU (*FAALIA*)<\/span><\/h1>\n

For the past month, the six Regional Arts Organization (RAO) executive directors have been in touch with the Mellon Foundation, which has been interested in developing a relief and recovery fund for national arts organizations, utilizing the RAOs as a national network for this process. As you might know, Mellon has already committed significant funds to both a New York-based and a national relief fund for artists. This past Friday, we had a final meeting about this possibility, and I am very excited to report that the Mellon Regional Arts Resilience Fund will be a $10MM fund, apportioned between the six RAOs in a similar method to Arts Endowment funding, so it\u2019s likely that WESTAF will receive around $2MM for redistribution to arts organizations in the western states. Rather than an open call for funding like WESTAF CARES, the consensus among Mellon and the RAOs seems to be to work with individual SAAs in each state to put forward recommendations based on eligibility criteria that would include a balance of urban vs. rural orgs, equity and a focus on marginalized communities, survivability of orgs, etc. They are mindful that each RAO will have an independent administrative process based on capacity, timing of CARES disbursement and some other factors, but that we\u2019re together in philosophical unity and conceptual alignment. Mellon had originally expressed an interest in a 25% regional match, but upon further conversations, its interest is more about providing RAOs with an incentive to help raise more dollars regionally using the Mellon imprimatur, rather than as a hard requirement or obligation. Over the next week, RAOs will be working together to craft a concept paper to present to Mellon, which will present that for final approval at a June 3 Mellon Foundation board of trustees meeting, with funds disbursed to RAOs not long after. This will be the first time that WESTAF has ever worked with the Mellon Foundation. The funds will provide further welcome relief and recovery assistance to arts organizations in western states and will also open up the possibility for additional fundraising for ongoing regional recovery funds. Because we\u2019re still developing this program, I am asking that you please keep the news of this new program especially confidential until you receive a notification that it\u2019s public \u2014 thanks!<\/strong><\/p>\n

LISI TULAFONO FUAFUAGA<\/span><\/h1>\n

This week, CVSuite released its first Creative Vitality List \u2014 The 30 Most Creative Small Cities in America<\/a> We worked with destination marketers in each city on the list, and provided them with social media kits to give the list some traction. We were really pleased with this launch. You can read the complete press release here<\/a>. I am particularly excited about this project because it gets us a major step closer to a WESTAF strategic goal \u2014 telling stories about the projects, people and places that manifest every single day through our data, policy, technology and advocacy work. The Creative Vitality List project also looks really good \u2014 good information, nice design, interesting pictures and a bold social media thumbnail finish that sets the bar high for future communications efforts similar to this. In a future biweekly, we\u2019ll get you some hard data on how this campaign performed on social media, but we immediately saw some great share-outs from Boulder, Missoula, Santa Fe, Iowa City and other cities on the list, as well as super-strong open rates on the email campaign. We expect to release 3-4 new lists like this per year \u2014 each giving a voice to and taking us to places that our CVSuite data represent. Leah Horn, Kelly Ernst, Ben Casalino and Sam Ortega among others did a great job here, and we\u2019re excited about the future of this program!\"\"<\/span><\/p>\n

TOTOGI<\/span><\/h1>\n

With the advent of COVID-19, Chrissy Deal, Lani Morris and Madalena Salazar have worked diligently to review and refine our existing TourWest program<\/a> \u2014 extending both the application deadline date until May 1, as well as extending the grant\u2019s performance period to December 31, 2020. Seyan Lucero, who owned this project in previous years, has also lent her valuable advice and expertise to making sure this goes as smoothly as possible. This past Friday, May 1 was the deadline for TourWest applications and the total number of applications to the program has been on par with previous years. Kudos to this team for modifying this program in light of COVID-19 and for keeping it on the rails, even while prepping the WESTAF CARES program simultaneously!<\/p>\n

FESOASOANI FAALAPOTOPOTOGA O TUSI I Sisifo<\/span><\/h1>\n

O le WESTAF ua leva ona teu fa'afaigaluega i taumafaiga a le setete ma le feterale ma, ia Aperila 24, na taloina ai e le WESTAF ta'ita'i o fa'alapotopotoga fa'apitoa mai le itulagi mo se fonotaga a Western Arts Advocacy Network e ala i le Zoom. Ua leva ona mafaufau le WESTAF e fa'aputu fa'atasi le au fa'aupuga i le itulagi atoa ona o lenei feso'ota'iga e fa'amanuiaina aloa'ia ta'ita'i fa'aupuga a le setete a'o latou tali atu i mana'oga o le taimi nei ma va'ava'ai atu i le lumana'i. O le a mulimuli mai se lipoti mae\u02bbae\u02bba i vaiaso o lumana\u02bbi, ae na faia e David Holland se galuega lelei i le taloina ma le fa\u02bbafoeina o se vaega e fai ma sui o le toetoe o tatou setete uma i sisifo, ma sa i ai ni fa\u02bbamatalaga lelei, fa\u02bbatasi ma le fa\u02bbalauteleina o le naunautaiga mo le fa\u02bbaauauina o le taloina o lenei vaega e taula\u02bbi i ai. mataupu fa'aletulafono fa'apitoa a le setete i sisifo.<\/p>\n

FA'A'OA'OGA\/'AU IA FIAFIA<\/span><\/h1>\n

I\u2019ve mentioned Val Atkin of Well Street Consulting<\/a> before in previous biweeklies, and she was instrumental in helping us to launch our strategic planning process in May 2019. Val was able to drop in during a WESTAF Zoom Happy Hour last Friday, April 24 and provide some good coaching and pointers around physical, emotional and mental resilience during the time of coronavirus. The LRT will also be spending more time with Val between May and September in five 90-minute sessions that will consider topics like awareness, trust, leadership, trust and productive conflict. It\u2019s important to continue with our professional development efforts \u2014 perhaps more important than ever \u2014 during this challenging time. Thanks also to Tamara for joining us on the call \u2014 it was truly great for the whole team to have the WESTAF chair be a part of this cathartic happy hour!<\/p>\n

MEI FUAFUAGA FONOTAGA A LE FOFOGA FETALAI<\/span><\/h1>\n

Planning continues on the agenda for our 2.5 hour Zoom board of trustees meeting, scheduled for Thursday, May 21 from 2pm \u2014 4:30pm MDT<\/a>. Our plan is to move through the agenda as efficiently as possible, while also leaving plenty of time for discussion around some key issues. For example, May is traditionally the time at WESTAF for the first organizational budget narrative, which will help to inform the construction of a FY21 budget which then is formally adopted at our October meeting. Is there something that you believe we need to talk about, or something specific you would like to add to the agenda? While the chair has final authority, trustees may always request items to be placed on the agenda.<\/p>\n

OKETOPA FUAFUAGA FONOTAGA A LE FOFOGA FETALAI<\/span><\/h1>\n

I le taimi nei, o lo\u02bbo matou aga\u02bbi atu ma le fa\u02bbaeteete ma le fa\u02bbamoemoe lelei i le fuafuaina o le fonotaga a le komiti tausi mavaega i Denver, fa\u02bbatulagaina mo Oketopa 28-29, 2020. O lo\u02bbo matou toe galulue fa\u02bbatasi ma le Brown Palace e saunia nofoaga mo tausi mavaega fa\u02bbapea fo\u02bbi ma se potu fono. mo a tatou komiti, e aofia ai le fono amata a le Komiti fou o Equity and Inclusion Committee (EIC), na muai fa\u02bbatulagaina mo Me, ua toe tolopo nei ia Oketopa. O lo\u02bbo matou faia le mea sili matou te mafaia e fuafua ai ma le gafatia e fa\u02bbafeiloa\u02bbi i se fonotaga fa\u02bbapitoa pe afai e le\u02bbi lava atina\u02bbe le mautinoa e malaga i lena taimi. Aua e te popole - matou te le faia lava se mea e te le fiafia e fai!<\/p>\n

OP-ED A LE FA'AMANATUAGA VICKI BOURN I LE SALT LAKE TRIBUNE<\/span><\/h1>\n

WESTAF trustee Victoria Panella Bourns offered a heartfelt Op-Ed in the April 23 edition of The Salt Lake Tribune<\/a> on the resilience and the importance of the arts during these unprecedented times. Thanks, Vicki!<\/p>\n

FA'A'O'OGA MA LE FA'AVAE FA'AVAE KARMEN ROSSI<\/span><\/h1>\n

WESTAF Chair Alvarado, Secretary Rossi and myself had a really productive meeting about the roles and responsibilities of the secretary of the WESTAF board of trustees<\/a>. Thanks, Karmen for assuming these responsibilities and making our board processes even more organized and efficient!<\/p>\n

SI'OMAGA FA'ATUNUU A LE STATE I LE TAIMI O LE COVID-19<\/span><\/h1>\n

While our state arts agency executive directors on the board are recipients of NASAA bulletins and also immersed in these matters, I wanted to make sure I shared this recent update from Kelly Barsdate at NASAA<\/a> to the nation\u2019s state arts agencies on COVID-19 trends facing the arts community as well as some pointers on how to prepare a compelling response to the economic fallout. In particular, there is a sharpening of this important idea of the arts as “a recovery asset.\u201d The arts will be critical to the recovery from COVID-19. In our April 24 Zoom meeting of our region\u2019s state arts advocates convened by David Holland (referenced above), California\u2019s Julie Baker referred to artists and arts organizations as \u201cSecond Responders\u201d which is a term that resonated with me. This is a great reminder that in order to stay effective, advocacy must always adapt to a changing environment, and it may be facing its greatest challenge yet.<\/p>\n

TUPE MA PULEGA<\/span><\/h1>\n

O le talosaga a le WESTAF mo le vaega lona lua o le faatupeina o le polokalame o le Puipuiga o Totogi na tuuina atu i le SBA i le amataga o le vaiaso na tea nei. O le Aso To\u2019ona\u2019i nei, na maua ai le fa\u2019aaliga mai le matou faletupe, ua mae\u2019a ona tu\u2019uina atu le matou nonogatupe ma ua fa\u2019amaonia e le SBA ma ua maua ai le numera o le nonogatupe e fa\u2019amaonia ai le fa\u2019atupeina, e fa\u2019atatau i le tapuni manuia, o lea o lo\u2019o fa\u2019atumauina pea o matou tamatamailima. O lo'o taula'i le vaega tau tupe i faiga fa'ai'uga masina e amata i le Aso Faraile na te'a nei e aofia ai siaki siaki a le ZAPP ma le CaFE ma toe faaleleiga o faletupe. O tupe toe faafoi mo le faaleaogaina o le ZAPP o lo\u02bbo fa\u02bbaauau pea ona ta\u02bbavale ma o lo\u02bbo fesoasoani le 'au ia Jessica e fa\u02bbagasolo tupe toe fa\u02bbafo\u02bbi pe a mana\u02bbomia. O lo'o galulue Amy ma Christian i le tala fa'atatau o le tupe o le tausaga 21-21 ma o Becca o lo'o su'esu'eina le aufaigaluega ina ia maua se lagona o lo latou fa'amalieina o lo'o galulue mai le fale ma le naunau e toe fo'i i totonu o le ofisa. WESTAF ole a sui mai Google docs ile Paychex online portal e fai ma a tatou mea faigaluega pepa taimi. O le tagata lava lea e tasi e fa'atautaia le matou totogi ina ia avea ma fa'aopoopoga fesoasoani o latou tautua i tau maualalo.<\/p>\n

FUAFUAGA FUAFUAGA<\/span><\/h1>\n

Ua aapa atu Natalie ia David Holland e ao mai ai le tofa ma isi punaoa e mafai ona fuafuaina. O le a latou fono i le vaiaso a sau e talanoaina ai auala sili e agai atu ai i sini autu. Ua ofo Natalie e galulue faatasi ma le vaega o Maketi ma Feso'ota'iga i galuega o lo'o lumana'i ma o lo'o feiloa'i ma Lea e fa'ailoa ma fa'atulaga isi laasaga. Faatasi ai ma Jessica Gronich, o lo\u02bbo i ai foi Natalie i luga o le nofoa i le vaiaso a sau e fesoasoani i le au a le Tour West i le faagasologa o talosaga ma isi galuega a\u02bbo le\u02bbi faia le laulau.<\/p>\n

KAFE<\/span><\/h1>\n

Along with ZAPP, the CaFE team started using PandaDoc, a digital solution for sending and signing annual client contracts. In addition, Raquel has been working on a process to automate renewal reminders in our CRM platform, Zoho, for our clients who we\u2019re in the process of transitioning to annual contracts. Justine has started an #artoftheday campaign on CaFE\u2019s Instagram<\/a>, using artwork submitted by artists in the West as part of the Way out West call.<\/p>\n

CVSUITE<\/span><\/h1>\n

As previously reported, CVSuite launched the WESTAF’s 30 Most Creative Small Cities<\/a>, the first of a series of lists that the CVSuite team will be developing. Our goal was to highlight the work you can do with CVSuite as well as bring positive focus on the arts during these stressful times. We are encouraged with the feedback we have received so far. A marketing campaign has launched to align with the Top 30, list providing press kits for these amazing cities to share the good news.<\/p>\n

ALU LOTO<\/span><\/h1>\n

O isi tagata fa'aopoopo e fa'aauau pea ona tatala ma fa'atautaia polokalame fou COVID Toomaga. O lo'o fa'aogaina e le WESTAF le GO Smart e fa'atautaia ai le polokalame ta'amilosaga fa'aletausaga ma le WESTAF Cares, o se polokalame fesoasoani fou ole COVID. O le aso e gata ai TourWest o le aso 1 o Me, 2020, ma o le a iai le au a le GO Smart mo le vaiaso a sau e fesoasoani i fesili mai tagata talosaga ma galuega lautele o le pulega o le laulau. O le tupe a le CARES e tatala i le aso 6 o Me, 2020, ma o lo'o galulue vavalalata Jessica ma le vaega a le Social Responsibility and Inclusion e fa'amae'a le fausiaina.<\/p>\n

TUSI FA'AVAE A LE LELEI<\/span><\/h1>\n

E fiafia le PAA e lipoti atu, e ui lava i le tuai ona mafua mai i le COVID-19, na fa\u02bbamae\u02bba e le 'au le pili ma le konekarate mo Bartholomew County, Indiana, PAA's fou CMS client. E le gata i lea, o le a fa\u02bbafouina e le Broward County Public Art & Design ma Texas Tech University a latou PAA CMS saofaga, fa\u02bbanofo PAA agai i le 100% fa\u02bbafouina fua faatatau. O le a galulue le PAA ma le au maketi i le Q3 e faia se Google Ad Words fa\u02bbasalalauga ina ia mafai ai ona fa\u02bbaalia atili le va\u02bbaia i luga o le upega tafa\u02bbilagi a\u02bbo fa\u02bbaauau pea ona galue agai i le fa\u02bbateleina o fa\u02bbasalalauga i luga o fa\u02bbasalalauga lautele.<\/p>\n

ZAPP<\/span><\/h1>\n

As noted above, ZAPP has also transitioned to PandaDoc for sending new and renewal client contracts, a task slated for FY20 but moved up in priority because of staff and clients working remotely. We\u2019re still working through cancellations and postponements of 2020 events<\/a>, and expect to need our team to focus on that significantly throughout the third quarter. We dedicated our monthly admin webinar to discussing how ZAPP can help events that are canceled or postponed and had at least 70 attendees, our largest audience to date. We also started a 50% off e-blast campaign to help shows reduce advertising costs in light of COVID-19.<\/p>\n

IMTOUR<\/span><\/h1>\n

At WESTAF, our programs and platforms are always being evaluated. Since 2012, IMTour has evolved from a pilot touring program to a WESTAF web platform supporting independent roster musicians by offering grants to nonprofit presenters. Given the priorities and capacities of the WESTAF organization and the significant investment required to make IMTour a player in a competitive landscape, as previously reported, IMTour will be sunsetting shortly. As of April 1, 2020, all of the grant funds have been dispersed and the grant program has now closed. The IMTour.org<\/a> website is no longer accepting new sign-ups, and on May 15 the site will shut down completely. As you know, this is the second business platform (along with YouJudgeIt) that WESTAF has sunsetted in the last year in order to focus, streamline and resource its most viable and mission-aligned web platform businesses.<\/p>\n

Na pau lava lena mo le taimi nei - faafetai e pei ona masani ai mo le tausiaina o le galuega a le WESTAF ma le fai ma sui o matou itu i sisifo ma feso\u02bbota\u02bbiga a le atunu\u02bbu o lala sooupu, so\u02bbotaga ma tagata fa\u02bbatau. Matou te talisapaia oe!<\/p>\n

E pei ona masani ai,<\/p>\n

Kerisiano<\/p>","protected":false},"excerpt":{"rendered":"

Hello again WESTAF Board of Trustees: There have been some significant developments at WESTAF in the past few weeks, so thanks for giving this biweekly some extra special attention! This update is a bit lengthy (sorry), but there\u2019s some great stuff in here, promise! 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This update is a bit lengthy (sorry), but there\u2019s some great stuff in here, promise! 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