{"id":9695,"date":"2020-07-28T16:00:10","date_gmt":"2020-07-28T22:00:10","guid":{"rendered":"https:\/\/www.westaf.org\/?p=9695"},"modified":"2024-07-31T07:36:36","modified_gmt":"2024-07-31T14:36:36","slug":"bi-weekly-recap-july-27-2020","status":"publish","type":"post","link":"https:\/\/staging.wearecreativewest.org\/fr\/bi-weekly-recap-july-27-2020\/","title":{"rendered":"Bilan bimensuel : 27 juillet 2020"},"content":{"rendered":"

Chers membres du Conseil d\u2019administration de WESTAF :<\/span><\/p>\n

Alors que le mois de juillet touche \u00e0 sa fin, il ne nous reste plus que deux mois dans notre exercice financier \u2013 l\u2019exercice 21 commence le 1er octobre 2020. C\u2019est une p\u00e9riode particuli\u00e8rement charg\u00e9e pour WESTAF \u2013 dans nos activit\u00e9s Web, dans les politiques publiques et le plaidoyer, dans la responsabilit\u00e9 sociale et la redistribution, dans la technologie et l\u2019innovation, dans les communications et le marketing et dans les finances et l\u2019administration \u2013 alors plongeons-nous directement dans le vif du sujet :<\/span><\/p>\n

MISE \u00c0 JOUR DE LA R\u00c9UNION DU CONSEIL D'ADMINISTRATION D'OCTOBRE (CG, NS)<\/b><\/h2>\n

Merci \u00e0 tous d'avoir r\u00e9pondu \u00e0 notre bref sondage concernant la r\u00e9union du conseil d'administration d'octobre. Ce n'\u00e9tait peut-\u00eatre pas une surprise, mais le sondage a indiqu\u00e9 qu'environ 801 TP3T d'administrateurs pr\u00e9f\u00e9reraient ne pas se rendre \u00e0 Denver en octobre en raison de la pand\u00e9mie. En gardant \u00e0 l'esprit le niveau de confort et de s\u00e9curit\u00e9 des administrateurs et du personnel, nous avons d\u00e9cid\u00e9 d'organiser virtuellement les r\u00e9unions du conseil d'administration et du comit\u00e9 ex\u00e9cutif d'octobre, ainsi qu'une s\u00e9ance d'orientation pour les nouveaux administrateurs. Nous \u00e9tudions diff\u00e9rentes mani\u00e8res de rendre ces r\u00e9unions aussi dynamiques, productives et amusantes que possible ! Plus d'informations suivront dans les semaines \u00e0 venir.<\/span><\/p>\n

ANNONCE DE POSTE BAS\u00c9 \u00c0 DENVER \u00c0 LA FONDATION BONFILS-STANTON (CG)<\/b><\/h2>\n

Action Requested:<\/span><\/i> Le <\/span>Bonfils-Stanton Foundation<\/span><\/a> is seeking the position of Manager, Livingston Fellowship Program, Arts & Social Change Grantmaking. The successful candidate will be a knowledgeable, thoughtful, and collaborative leader with the capacity to manage community focused programs and complex multi-year projects. The Foundation is looking for an individual with a commitment to advancing our work fostering professional development for senior nonprofit executives, integrating the Foundation\u2019s commitment to equity, and supporting the arts and culture in Denver. The full <\/span>job description<\/span><\/a> is right here. Thanks for circulating to your networks and whomever you think might be a suitable candidate.<\/span><\/p>\n

SYST\u00c8MES DE GESTION\/D\u00c9VELOPPEMENT DES PERFORMANCES (CG)<\/b><\/h2>\n

Action Requested:<\/span><\/i> The leadership team recently participated in a demo for a web-based performance management\/review\/goal setting\/feedback tool called <\/span>Insights<\/span><\/a>. The demo was helpful, but it inspired the team to look at some other similar tools for comparative purposes. In your work, do <\/span>you<\/span> utilize this kind of online performance development\/management tool? If so, do you have any recommendations that you can make, or do you know anyone who might be able to help us comparison shop some tools that would help us understand what is out there? Any feedback you might have in this regard would be super helpful. Thanks!<\/span><\/p>\n

BILAN DE TR\u00c9SORERIE DE JUIN ET PROJECTIONS DE JUILLET (CG)<\/b><\/h2>\n

Here are the most recent financial documents for WESTAF that were shared and reviewed at July’s Executive Committee meeting. These documents are confidential and for internal use only. In summary, the <\/span>June Cash Summary Report<\/span><\/a> and accompanying <\/span>Financial Memo<\/span><\/a> show that WESTAF’s FY20 financial picture is strong because of reduced expenses and new funding from Mellon, the Paycheck Protection Program and NEA CARES grants. Finally, <\/span>July End Of Year Projections<\/span><\/a> are the budget managers’ best estimation of where we will be at year-end.<\/span><\/p>\n

FINANCES ET ADMINISTRATION (AH)<\/b><\/h2>\n

Lauren et Jess travaillent sur certains changements de processus en r\u00e9ponse aux demandes de l'\u00e9quipe ZAPP pour aider \u00e0 assurer une communication et des attentes coh\u00e9rentes. Le comit\u00e9 ex\u00e9cutif s'est r\u00e9uni la semaine derni\u00e8re pour travailler sur la politique de r\u00e9mun\u00e9ration et les sujets RH connexes. Ils se r\u00e9uniront deux fois en ao\u00fbt pour poursuivre ces discussions ; Amy et Becca soutiendront ce travail avec des recherches si n\u00e9cessaire. Un deuxi\u00e8me projet de budget WESTAF a \u00e9t\u00e9 achev\u00e9 et sera examin\u00e9 par l'\u00e9quipe de direction jusqu'\u00e0 la fin du mois de juillet. Conform\u00e9ment \u00e0 la pratique historique, tous les budgets WESTAF sont selon la m\u00e9thode de comptabilit\u00e9 de caisse. Un budget selon la m\u00e9thode de comptabilit\u00e9 d'exercice est \u00e9galement en cours d'\u00e9laboration. Il est maintenant temps pour l'\u00e9quipe financi\u00e8re de commencer les pr\u00e9paratifs de l'audit, y compris les rapprochements des codes du bilan et le nettoyage de divers comptes. Amy a \u00e9t\u00e9 en contact avec les auditeurs concernant le traitement comptable de l'achat de l'une des actions partenaires de ZAPP. Amy commence \u00e9galement \u00e0 travailler avec Christina et Christian sur le tout premier plan de gestion des flux de tr\u00e9sorerie de ZAPP pour l'exercice 21.<\/span><\/p>\n

MISE \u00c0 JOUR DU PLAN STRAT\u00c9GIQUE (NS)<\/b><\/h2>\n

The cohorts have been busy since the last report! Here is a quick update on what each of the cohorts has been up to. The Communications cohort sent out their recap for <\/span>quarters 2 and 3<\/span><\/a>, which include the wins, solves, and challenges that the cohort has identified over the last two quarters, as well as the work they want to focus on next. The cohort is now in the process of planning a \u201ckick-off\u201d workshop with their TAs. The Business cohort will be conducting a welcome meeting with their TAs next week to introduce them to the team and their work. Alongside the SRI team, the Equity cohort led a successful equity, diversity, and inclusion workshop with consultant Carla Mestas and staff. The Policy cohort has established small working groups and those groups are creating scoping documents for each of the strategic plan areas. David Holland is working closely with the team on engaging the TAs. The cohort is currently in the process of scheduling a meeting with them.\u00a0<\/span><\/p>\n

LE SECTEUR CULTUREL DE L'OREGON RE\u00c7OIT 1450 MILLIONS DE TP DE FONDS D'\u00c9TAT - PLUS DE 1450 MILLIONS DE TP DE FONDS D'AIDE DE L'\u00c9TAT DANS LA R\u00c9GION DE L'OUEST \u00c0 CE JOUR (DH)<\/b><\/h2>\n

The Emergency Board of the Oregon Legislature recently approved a <\/span>$50 million relief package for Oregon<\/span><\/a> culture that includes $25,984,872 to Business Oregon for statewide distribution to cultural organizations by the Oregon Cultural Trust. Over $14 million in additional appropriations were made to specific arts and cultural organizations and nearly $10 million in support allocation to the Independent Venue Coalition for 78 independent venues across the state. The funding was made available through the federal Coronavirus Relief Fund to address the devastating impact the COVID-19 health crisis is having on Oregon\u2019s arts and cultural community. Congratulations to Brian Rogers, executive director of the Oregon Arts Commission and the Oregon Cultural Trust and WAAN member, Sue Hildick, executive director of the Cultural Advocacy Coalition, and arts advocates across the state of Oregon. With the recent $9 million allocation of state relief funds to the Utah Division of Arts and Museum and the $2 million state relief funds allocation to the Arizona Commission on the Arts, the total in state directed relief funds directly supporting arts and culture has risen to over $60 million across the region.<\/span><\/p>\n

WESTAF ORGANISE UNE T\u00c9L\u00c9CONF\u00c9RENCE TRIMESTRIELLE DES DIRECTEURS EX\u00c9CUTIFS (DH)<\/b><\/h2>\n

Le 23 juillet, la WESTAF a organis\u00e9 une t\u00e9l\u00e9conf\u00e9rence trimestrielle avec les directeurs ex\u00e9cutifs des agences artistiques des \u00c9tats de la r\u00e9gion. Le groupe a partag\u00e9 les d\u00e9fis et les succ\u00e8s et a discut\u00e9 du financement de l'aide et de la relance de l'\u00c9tat pour les arts dans la r\u00e9gion, des d\u00e9veloppements majeurs dans les programmes et services des agences, des d\u00e9veloppements majeurs\/points positifs du domaine tels que la r\u00e9ouverture des installations artistiques et culturelles, et des d\u00e9veloppements dans les budgets des \u00c9tats et des agences.\u00a0<\/span><\/p>\n

LE R\u00c9SEAU DE D\u00c9FENSE DES ARTS OCCIDENTAUX (WAAN) S'AGRANDIT ET \u00c9LIT SES CO-PR\u00c9SIDENTS (DH)<\/b><\/h2>\n

Le WAAN a \u00e9lu Julie Baker, directrice ex\u00e9cutive de Californians for the Arts et California Arts Advocates, et Manny Cawaling, directeur ex\u00e9cutif d'Inspire Washington, comme copr\u00e9sidents. Ils travailleront en \u00e9troite collaboration avec WESTAF pour formuler l'orientation future du groupe dans les semaines et les mois \u00e0 venir. Le groupe WAAN s'est \u00e9largi pour inclure la Fondation de l'\u00c9tat d'Hawa\u00ef pour la culture et les arts, la Cultural Alliance Nevada et Creative New Mexico. Le groupe a discut\u00e9 des programmes d'aide de l'\u00c9tat pour les arts et la culture, des sessions l\u00e9gislatives sp\u00e9ciales et \u00e0 venir, et des futurs plans d'aide et de relance f\u00e9d\u00e9raux lors de leur appel du 24 juillet.\u00a0<\/span><\/p>\n

WESTAF \u0152UVRE POUR RENFORCER LA D\u00c9FENSE DES ARTS AU NEVADA (DH)<\/b><\/h2>\n

WESTAF a engag\u00e9 le Nevada Arts Council et la Cultural Alliance Nevada dans une s\u00e9rie de r\u00e9unions pour \u00e9tudier les moyens de renforcer la d\u00e9fense des arts dans l'\u00c9tat. WESTAF accorde une modeste subvention pour soutenir le renforcement des capacit\u00e9s en r\u00e9orientant les fonds f\u00e9d\u00e9raux de d\u00e9fense des int\u00e9r\u00eats et a men\u00e9 des recherches et fourni d'autres conseils visant \u00e0 am\u00e9liorer la strat\u00e9gie pour la prochaine session l\u00e9gislative.\u00a0<\/span><\/p>\n

LA FONDATION HEWLETT DEMANDE DES CONSEILS \u00c0 WESTAF SUR LA D\u00c9FENSE DES ARTS (DH)<\/b><\/h2>\n

Bien que le sujet de ces conversations soit confidentiel, WESTAF continue de fournir des conseils de haut niveau \u00e0 la Fondation Hewlett sur les questions de d\u00e9fense des arts en Californie alors que nous envisageons un partenariat entre les deux organisations. David a r\u00e9cemment rencontr\u00e9 le personnel de la Fondation Hewlett pour la deuxi\u00e8me fois. La direction et le conseil d'administration de WESTAF sont tenus au courant de ces conversations et de ces d\u00e9veloppements.\u00a0<\/span><\/p>\n

WESTAF CONTINUE DE SOUTENIR LE CALIFORNIA ARTS COUNCIL DANS LE CADRE DE L'EXAMEN DU PROGRAMME DE SUBVENTIONS (DH)<\/b><\/h2>\n

WESTAF a r\u00e9cemment r\u00e9pondu \u00e0 une demande d'assistance technique suppl\u00e9mentaire \u00e0 r\u00e9ponse rapide pour le California Arts Council concernant une r\u00e9vision de son programme de subventions. David a \u00e9tudi\u00e9 les programmes de subventions des 13 agences artistiques d'\u00c9tat de l'Ouest en termes de crit\u00e8res d'\u00e9ligibilit\u00e9 et d'exigences de contrepartie, ainsi que les subventions des agences artistiques d'\u00c9tat par type d'institution et a r\u00e9sum\u00e9 les d\u00e9tails cl\u00e9s des directives f\u00e9d\u00e9rales de contrepartie et de la l\u00e9gislation de l'\u00c9tat pour \u00e9clairer la prise de d\u00e9cision du CAC.<\/span><\/p>\n

LES NOMINATIONS AU FONDS R\u00c9GIONAL DE R\u00c9SILIENCE ARTISTIQUE DE WESTAF SERONT ATTRIBUABLES LE 31 JUILLET 2020 (JOURNAL DES D\u00c9BATS)<\/b><\/h2>\n

The WESTAF Regional Arts Resilience Fund is designed to help mitigate the financial threat to the sector by supporting small- and mid-sized arts organizations of all artistic disciplines in rural and urban areas that are regarded by their peers as having statewide, regional, or national impact. WESTAF will administer the re-granting of over $1.7 million in the fall of 2020 through approximately 30-40 awards ranging from $30,000 to $75,000, with a few exceptional $100,000 grants. Additional details can be found here. If you would like to <\/span>nominate an organization<\/span><\/a>, please do so by <\/span>Friday, July 31, 2020 at 5:00 p.m. Mountain time<\/b>.<\/span><\/p>\n

ARTS \u00c0 TRAVERS L\u2019AM\u00c9RIQUE \u2013 LES RAO COLLABORENT AVEC LE CENTRE KENNEDY (CD)<\/b><\/h2>\n

In alignment with the Kennedy Center’s mission and vision, as well as the ideals of President John F. Kennedy, the Kennedy Center has launched <\/span>Les arts \u00e0 travers l'Am\u00e9rique<\/span><\/a>, a recognition campaign that uplifts and celebrates communities that are committed to using the arts to promote connection, a strong creative economy, and increased cultural citizenship. Arts Across America aims to celebrate, connect, and energize communities and, over time, weave a national story about the power of the arts in communities across our country. WESTAF has been working closely with the Kennedy Center team to identify artists and arts organizations from the WESTAF region to feature as performers on the free, online programming available on Facebook Live, Instagram, YouTube, and the Kennedy Center website over the next 20 weeks. We will keep you posted on the schedule and hope you’ll tune in.<\/span><\/p>\n

RECONCEPTION DU PROGRAMME LEADERS OF COLOR (CD)<\/b><\/h2>\n

Earlier this spring, the SRI team determined they would forgo in-person convenings through FY20 and into FY21 due to the pandemic. This will prevent resources from being directed to logistical planning that may require significant modification or cancellation. Additionally, and perhaps more importantly, attendees won’t be faced with the dilemma of having to choose between a professional development opportunity and their personal well-being and that of loved ones who may be at risk. Two programs directly impacted by this change are the Emerging Leaders of Color program in both the WESTAF and South Arts regions, both which will be reconfigured and take place virtually. To address the need to redesign a fully online engagement, the SRI team has enlisted the expertise of long-time ELC faculty member, Salvador Acevedo of <\/span>Scansion<\/span><\/a>, to lead this effort. Over the summer, Salvador and his team will: design a full ELC online professional development experience (leadership training) for both WESTAF and SouthArts; identify the key experiences that participants achieve and design ways to evoke those online; and explore ways and create a foundation through which WESTAF could scale up these leadership trainings in the future. Developing a virtual dimension of the Leaders of Color experience has been a long-term goal for the SRI team. While we didn’t expect the opportunity to invest in this to come about as a result of a global pandemic, we are seizing the moment and are excited about our move in this new direction.\u00a0<\/span><\/p>\n

TECHNOLOGIE (AS)<\/b><\/h2>\n

Technological progress: those are two words that would sum up the past two weeks for the technology team. The team is in the process of concluding three projects that were on the roadmap for this year. First, working with UC Berkeley, the team updated its reporting system for the Collection Management System to add the additional filtering options that became available in the most recent version of this open source system. What this means is that one of the barriers to being able to market and onboard this system to new clients has been removed. Advanced reporting is a feature valued by many archivists. Within GO Smart, the team is in the process of testing an enhancement that adds additional mail delivery options to the GO Smart system. Switching to a third party company for email delivery out of San Antonio named <\/span>mailgun<\/span><\/a>, is in progress. When working in grants management, being able to have advanced tracking solutions of email from within GO Smart will provide grant administrators with the tracking information they need. Starting with the initial implementation, this allows GO Smart to be more innovative going forward and should eventually increase mail delivery transparency to clients. The team has also completed additional changes and enhancements across other WESTAF systems. Coming up next week, a joint project to revamp and update the Call for Entry Administrative Portal begins. A client\u2019s first impression of Call for Entry will be these screens, and our goal is to address the look and feel of the site once more (last done in early 2014) and conceive a technology foundation that will be able to support internationalization, update screens with regards to potential data privacy concerns, and take a hard look at the critical functions of the system. This is an ongoing project for the next months and will updates will continue to be included in these publications.<\/span><\/p>\n

CAF\u00c9 (CV, RV)<\/b><\/h2>\n

CaFE va publier en juillet des am\u00e9liorations attendues depuis longtemps sur la fiche d'\u00e9valuation. L'\u00e9quipe a mis \u00e0 jour le style et organis\u00e9 les \u00e9l\u00e9ments existants pour faciliter la navigation et les flux de travail pour l'utilisateur. Nous allons \u00e9galement r\u00e9viser la politique de remboursement des frais d'inscription, qui obligera d\u00e9sormais l'organisation \u00e0 traiter un remboursement, et CaFE traitera un remboursement pour l'organisation sur demande. Cette offre de service r\u00e9vis\u00e9e sera coordonn\u00e9e avec une fonction de transaction de remboursement dans CaFE (dont la sortie est pr\u00e9vue en ao\u00fbt). La National Portrait Gallery du Smithsonian devrait s'inscrire \u00e0 nouveau cette ann\u00e9e pour organiser son concours de portraits Outwin Boochever. Ce concours national triennal re\u00e7oit entre 2 400 et 3 000 candidatures d'artistes.<\/span><\/p>\n

CVSUITE (SL, KE)<\/b><\/h2>\n

CVSuite a re\u00e7u des paiements du comt\u00e9 de Mclean et de la Wyoming Arts Alliance pour leurs renouvellements. David a programm\u00e9 une session de formation sur les donn\u00e9es avec la cliente Susan Duplessis de la South Carolina Arts Commission pour les aider \u00e0 comprendre comment ils peuvent utiliser au mieux les donn\u00e9es pour faire avancer leur projet artistique rural. En pr\u00e9vision de la formation \u00e0 venir ainsi que d'une deuxi\u00e8me vendredi, Trevor et Kelly ont cr\u00e9\u00e9 un nouveau questionnaire pour les utilisateurs (nouveaux et ceux qui ont besoin d'une mise \u00e0 jour) afin de mieux personnaliser nos sessions de formation sur les donn\u00e9es et de collecter des donn\u00e9es suppl\u00e9mentaires sur nos utilisateurs. CVS est en phase finale d'\u00e9dition d'un rapport automatis\u00e9 sur la COVID-19 ciblant les directeurs ex\u00e9cutifs des organisations de d\u00e9veloppement \u00e9conomique. La campagne devrait \u00eatre envoy\u00e9e la semaine prochaine.<\/span><\/p>\n

GO SMART (SL, JG)<\/b><\/h2>\n

Le centre culturel Chapman de Spartanburg, en Caroline du Sud, avait pr\u00e9c\u00e9demment d\u00e9clar\u00e9 qu'il ne pourrait pas renouveler son abonnement en raison d'un manque de fonds. Son administration nous a envoy\u00e9 un e-mail juste avant la date limite pour nous dire qu'elle avait obtenu de l'argent et qu'elle renouvellerait GO Smart au prix fort. Les initiatives marketing pour le quatri\u00e8me trimestre ont \u00e9t\u00e9 consolid\u00e9es et comprennent un calendrier de blogs ambitieux, la cr\u00e9ation d'une nouvelle liste de diffusion \u00e0 partir de plusieurs ressources et la poursuite des exp\u00e9rimentations AdWords.\u00a0<\/span><\/p>\n

ARCHIVES D'ART PUBLIC (SL, LG)<\/b><\/h2>\n

PAA a commenc\u00e9 \u00e0 travailler sur un nouveau projet d'exposition d'art public virtuel sur la justice r\u00e9paratrice pour Santa Monica Cultural Affairs. Ce projet est le troisi\u00e8me d'une s\u00e9rie pilote d'exp\u00e9riences virtuelles hautement personnalis\u00e9es que PAA propose actuellement aux clients CMS et Showcase. PAA continue d'avancer lentement avec trois clients potentiels que l'\u00e9quipe esp\u00e8re convertir d'ici la fin du quatri\u00e8me trimestre. Gr\u00e2ce au travail acharn\u00e9 d'Adam, PAA est sur le point de d\u00e9ployer des am\u00e9liorations significatives aux rapports CMS qui permettront aux utilisateurs d'ex\u00e9cuter des exportations de donn\u00e9es sur une vari\u00e9t\u00e9 de param\u00e8tres.<\/span>\u00a0<\/span><\/p>\n

ZAPP (CV)<\/b><\/h2>\n

Nous avons conclu un contrat avec le Heard Museum pour la foire et le march\u00e9 indiens de 2021. Le client collecte r\u00e9guli\u00e8rement environ 900 candidatures, toutes devant \u00eatre membres d'une tribu indienne reconnue par le gouvernement f\u00e9d\u00e9ral ou par l'\u00c9tat. Cette vente nous place 300% au-dessus de notre objectif budg\u00e9taire pour les nouveaux contrats standard (ceux qui collectent plus de 500 candidatures). Dans le cadre d'une initiative de nos OKR, nous avons presque termin\u00e9 une version enti\u00e8rement remani\u00e9e de notre centre d'aide pour les administrateurs. L'objectif est de rendre les informations accessibles, consultables et pr\u00e9sent\u00e9es dans un format beaucoup plus digeste. Les annulations et les reports continuent de se produire, avec 62% de tous les spectacles d\u00e9sormais affect\u00e9s par un report ou une annulation.\u00a0<\/span><\/p>\n

Respectueusement soumis,<\/span><\/p>\n

chr\u00e9tien<\/span><\/p>","protected":false},"excerpt":{"rendered":"

Dear WESTAF Board of Trustees: As July draws to a close, we will have only two months left in our fiscal year \u2014 FY21 begins October 1, 2020. This is a particularly busy time for WESTAF \u2014 in our web businesses, in public policy and advocacy, in social responsibility and regranting, in technology and innovation, […]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[176],"class_list":["post-9695","post","type-post","status-publish","format-standard","hentry","category-news"],"acf":[],"yoast_head":"\nBi-Weekly Recap: July 27, 2020 - Creative West<\/title>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"fr_FR\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Bi-Weekly Recap: July 27, 2020 - Creative West\" \/>\n<meta property=\"og:description\" content=\"Dear WESTAF Board of Trustees: As July draws to a close, we will have only two months left in our fiscal year \u2014 FY21 begins October 1, 2020. 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