{"id":9346,"date":"2020-05-05T20:47:00","date_gmt":"2020-05-06T02:47:00","guid":{"rendered":"https:\/\/www.westaf.org\/?p=9346"},"modified":"2024-07-31T07:36:36","modified_gmt":"2024-07-31T14:36:36","slug":"bi-weekly-recap-may-4-2020","status":"publish","type":"post","link":"https:\/\/staging.wearecreativewest.org\/fr\/bi-weekly-recap-may-4-2020\/","title":{"rendered":"Bilan bimensuel : 4 mai 2020"},"content":{"rendered":"

Bonjour \u00e0 nouveau, membres du Conseil d'administration de WESTAF :<\/span><\/p>\n

Il y a eu des d\u00e9veloppements importants \u00e0 WESTAF ces derni\u00e8res semaines, alors merci d'accorder \u00e0 ce bulletin bimensuel une attention toute particuli\u00e8re ! Cette mise \u00e0 jour est un peu longue (d\u00e9sol\u00e9), mais il y a de tr\u00e8s bonnes choses ici, promis !<\/span><\/p>\n

Les membres de l'\u00e9quipe WESTAF, hautement comp\u00e9tents, continuent de g\u00e9rer efficacement le travail de l'organisation de mani\u00e8re virtuelle. L'\u00e9quipe de ressources de leadership (LRT) continue de faire le point tous les matins pendant 30 minutes pour partager ce qui se passe dans chaque d\u00e9partement de WESTAF. Les \u00e9quipes commerciales et de projet individuelles se r\u00e9unissent fr\u00e9quemment et virtuellement, tout comme les individus lors de r\u00e9unions individuelles. Des outils comme Slack, Zoom et G Suite continuent de remplacer les bureaux, les r\u00e9unions en personne et les salles de conf\u00e9rence. Bien que nous soyons physiquement s\u00e9par\u00e9s, nous avons pu rester en communication \u00e9troite et un penchant impressionnant pour l'action fait avancer sans rel\u00e2che les projets, les programmes et les entreprises. Vous trouverez ci-dessous de plus amples informations sur l'\u00e9tat actuel de notre programme de travail \u00e0 domicile, ainsi que sur les premi\u00e8res lueurs d'un plan de retour au bureau. C'est parti :<\/span><\/p>\n

PLAN DE TRAVAIL \u00c0 DISTANCE ET DE RETOUR AU BUREAU<\/span><\/h1>\n

You may recall that our current WESTAF Working-from-Home (WFH) directive lasted until Thursday, April 30. As that date approached, we determined that the health and safety of the team would continue to be our number one priority. One important source of information for us is the State of Colorado, and Governor Polis recently announced the Safer-at-Home<\/a> program. This Level 2 phase is intended to incrementally reopen Colorado after the Level 1 Stay-at-Home order was lifted on Sunday, April 26. At WESTAF, we\u2019re developing our own Back-to-the-Office plan with these directives in mind. We are developing this plan on the premise that staying at home as much as possible in these first Safer-at-Home days keeps us healthy and also contributes to the overall public good. We are also fortunate to be a company that is able to work from home relatively efficiently. For these reasons, we extended all current WESTAF WFH protocols for an additional two weeks, until Friday, May 17<\/strong>. We have begun work on a Return-to-the-Office plan, and we will start reviewing on a weekly basis the possibility of returning to our physical office space. We\u2019ll do this with a close eye on all of the available data and only if it indicates a promising, steady and consistent decline in new cases over time. Our situation does not require us to be early pioneers in this effort, or to return hesitant WESTAFers to our physical office space. Our Back-to-the-Office planning kicked off with two detailed staff surveys (one for all staffers and one for supervisors) that went out this week to develop a clearer sense of our collective appetite around a return to the office. Our in-development plan may include voluntarily phasing in team members, developing alternate day in-office schedules, maintaining social distancing, and requiring masks, hand washing and other safety measures in our workplace for an extended period.<\/span><\/p>\n

R\u00c9PONSE DE WESTAF AU COVID-19<\/span><\/strong><\/h1>\n

WESTAF continues to revise the COVID-19 Update<\/a> et Ressources<\/a> web pages on our website, and a presentation\/resource<\/a> that provides deeper insights is also being revised on a weekly basis and continues to be shared with arts service organizations and arts funders in the West and nationally as we discuss ways to provide relief to the field. Hundreds of responses have been received for the WESTAF COVID-19 Arts Impact Survey, and this report<\/a> analyzes the initial survey findings. The survey closed on May 1 and full findings will be released later that month.<\/p>\n

WESTAF CARES \u2014 FONDS DE SECOURS POUR LES ORGANISATIONS<\/span><\/h1>\n

As previously shared, WESTAF has been working closely with the Arts Endowment as well as our sister RAOs on the development and implementation of a COVID-19 relief program for arts organizations in the western states. Led by Chrissy Deal and David Holland, and with input from key stakeholders, including the WESTAF Executive Committee as well as our western states arts agencies, we\u2019re pleased to say that the program will begin accepting applications this Wednesday, May 6. Not that it\u2019s a competition (it isn\u2019t, of course), but it\u2019s worth mentioning that we will be the first RAO to launch our CARES relief program, thanks to our team’s dedicated and driven efforts to get this program set up. The application, panelist review, grantee notification, agreement execution and funds disbursement process will happen between now and mid-July. Here\u2019s a rough draft<\/a> of the press release scheduled to go out this week, for more information.\"\"<\/span><\/p>\n

WESTAF CARES \u2014 COMMONWEALTH DES \u00ceLES MARIANNES DU NORD<\/span><\/h1>\n

L'Arts Endowment a demand\u00e9 \u00e0 WESTAF (et nous avons accept\u00e9 !) d'administrer \u00e9galement le financement de la loi CARES pour les organisations artistiques \u00e0 but non lucratif des \u00eeles Mariannes du Nord, car leur agence artistique, le Commonwealth Council of Arts and Culture (CCAC), n'est pas en mesure de remplir correctement cet objectif en raison des difficult\u00e9s pr\u00e9cipit\u00e9es par la COVID-19. Nous avons contact\u00e9 Parker Yobei, directeur ex\u00e9cutif du CCAC, par t\u00e9l\u00e9phone la semaine derni\u00e8re et avons esquiss\u00e9 un processus de candidature qui adh\u00e9rera aussi \u00e9troitement que possible \u00e0 notre programme principal WESTAF CARES, m\u00eame si le calendrier et le processus de s\u00e9lection des membres du panel peuvent diff\u00e9rer. Nous nous attendons \u00e0 ce qu'environ huit organisations \u00e9ligibles des \u00eeles Mariannes du Nord pr\u00e9sentent leur candidature.<\/p>\n

FONDS DE R\u00c9SILIENCE R\u00c9GIONALE DES ARTS MELLON (*CONFIDENTIEL*)<\/span><\/h1>\n

For the past month, the six Regional Arts Organization (RAO) executive directors have been in touch with the Mellon Foundation, which has been interested in developing a relief and recovery fund for national arts organizations, utilizing the RAOs as a national network for this process. As you might know, Mellon has already committed significant funds to both a New York-based and a national relief fund for artists. This past Friday, we had a final meeting about this possibility, and I am very excited to report that the Mellon Regional Arts Resilience Fund will be a $10MM fund, apportioned between the six RAOs in a similar method to Arts Endowment funding, so it\u2019s likely that WESTAF will receive around $2MM for redistribution to arts organizations in the western states. Rather than an open call for funding like WESTAF CARES, the consensus among Mellon and the RAOs seems to be to work with individual SAAs in each state to put forward recommendations based on eligibility criteria that would include a balance of urban vs. rural orgs, equity and a focus on marginalized communities, survivability of orgs, etc. They are mindful that each RAO will have an independent administrative process based on capacity, timing of CARES disbursement and some other factors, but that we\u2019re together in philosophical unity and conceptual alignment. Mellon had originally expressed an interest in a 25% regional match, but upon further conversations, its interest is more about providing RAOs with an incentive to help raise more dollars regionally using the Mellon imprimatur, rather than as a hard requirement or obligation. Over the next week, RAOs will be working together to craft a concept paper to present to Mellon, which will present that for final approval at a June 3 Mellon Foundation board of trustees meeting, with funds disbursed to RAOs not long after. This will be the first time that WESTAF has ever worked with the Mellon Foundation. The funds will provide further welcome relief and recovery assistance to arts organizations in western states and will also open up the possibility for additional fundraising for ongoing regional recovery funds. Because we\u2019re still developing this program, I am asking that you please keep the news of this new program especially confidential until you receive a notification that it\u2019s public \u2014 thanks!<\/strong><\/p>\n

LISTE DE VITALIT\u00c9 CR\u00c9ATIVE<\/span><\/h1>\n

This week, CVSuite released its first Creative Vitality List \u2014 The 30 Most Creative Small Cities in America<\/a> We worked with destination marketers in each city on the list, and provided them with social media kits to give the list some traction. We were really pleased with this launch. You can read the complete press release here<\/a>. I am particularly excited about this project because it gets us a major step closer to a WESTAF strategic goal \u2014 telling stories about the projects, people and places that manifest every single day through our data, policy, technology and advocacy work. The Creative Vitality List project also looks really good \u2014 good information, nice design, interesting pictures and a bold social media thumbnail finish that sets the bar high for future communications efforts similar to this. In a future biweekly, we\u2019ll get you some hard data on how this campaign performed on social media, but we immediately saw some great share-outs from Boulder, Missoula, Santa Fe, Iowa City and other cities on the list, as well as super-strong open rates on the email campaign. We expect to release 3-4 new lists like this per year \u2014 each giving a voice to and taking us to places that our CVSuite data represent. Leah Horn, Kelly Ernst, Ben Casalino and Sam Ortega among others did a great job here, and we\u2019re excited about the future of this program!\"\"<\/span><\/p>\n

TOURWEST<\/span><\/h1>\n

With the advent of COVID-19, Chrissy Deal, Lani Morris and Madalena Salazar have worked diligently to review and refine our existing TourWest program<\/a> \u2014 extending both the application deadline date until May 1, as well as extending the grant\u2019s performance period to December 31, 2020. Seyan Lucero, who owned this project in previous years, has also lent her valuable advice and expertise to making sure this goes as smoothly as possible. This past Friday, May 1 was the deadline for TourWest applications and the total number of applications to the program has been on par with previous years. Kudos to this team for modifying this program in light of COVID-19 and for keeping it on the rails, even while prepping the WESTAF CARES program simultaneously!<\/p>\n

R\u00c9UNION DU R\u00c9SEAU DE D\u00c9FENSE DES ARTS OCCIDENTAUX<\/span><\/h1>\n

La WESTAF a investi depuis un certain temps dans les efforts de d\u00e9fense des arts des \u00c9tats et du gouvernement f\u00e9d\u00e9ral et, le 24 avril, elle a r\u00e9uni les dirigeants des organisations de d\u00e9fense des arts de toute la r\u00e9gion pour une r\u00e9union du Western Arts Advocacy Network via Zoom. La WESTAF envisage depuis un certain temps de r\u00e9unir les d\u00e9fenseurs des arts de toute la r\u00e9gion, car ce r\u00e9seau profite officiellement aux dirigeants de la d\u00e9fense des arts des \u00c9tats qui r\u00e9pondent aux besoins pressants du pr\u00e9sent et se tournent vers l'avenir. Un rapport plus complet suivra dans les semaines \u00e0 venir, mais David Holland a fait un excellent travail en r\u00e9unissant et en mod\u00e9rant un groupe repr\u00e9sentant presque tous nos \u00c9tats de l'Ouest, et il y a eu de bons commentaires, une coll\u00e9gialit\u00e9 et un enthousiasme g\u00e9n\u00e9ralis\u00e9 pour continuer \u00e0 r\u00e9unir ce groupe pour se concentrer sur les questions de d\u00e9fense des int\u00e9r\u00eats sp\u00e9cifiques aux \u00c9tats de l'Ouest.<\/p>\n

COACHING\/HAPPY HOUR D'\u00c9QUIPE<\/span><\/h1>\n

I\u2019ve mentioned Val Atkin of Well Street Consulting<\/a> before in previous biweeklies, and she was instrumental in helping us to launch our strategic planning process in May 2019. Val was able to drop in during a WESTAF Zoom Happy Hour last Friday, April 24 and provide some good coaching and pointers around physical, emotional and mental resilience during the time of coronavirus. The LRT will also be spending more time with Val between May and September in five 90-minute sessions that will consider topics like awareness, trust, leadership, trust and productive conflict. It\u2019s important to continue with our professional development efforts \u2014 perhaps more important than ever \u2014 during this challenging time. Thanks also to Tamara for joining us on the call \u2014 it was truly great for the whole team to have the WESTAF chair be a part of this cathartic happy hour!<\/p>\n

PLANIFICATION DE LA R\u00c9UNION DU CONSEIL D'ADMINISTRATION DE MAI<\/span><\/h1>\n

Planning continues on the agenda for our 2.5 hour Zoom board of trustees meeting, scheduled for Thursday, May 21 from 2pm \u2014 4:30pm MDT<\/a>. Our plan is to move through the agenda as efficiently as possible, while also leaving plenty of time for discussion around some key issues. For example, May is traditionally the time at WESTAF for the first organizational budget narrative, which will help to inform the construction of a FY21 budget which then is formally adopted at our October meeting. Is there something that you believe we need to talk about, or something specific you would like to add to the agenda? While the chair has final authority, trustees may always request items to be placed on the agenda.<\/p>\n

PLANIFICATION DE LA R\u00c9UNION DU CONSEIL D'ADMINISTRATION D'OCTOBRE<\/span><\/h1>\n

Actuellement, nous avan\u00e7ons avec un optimisme prudent et r\u00e9serv\u00e9 dans la planification de la r\u00e9union d'automne du conseil d'administration \u00e0 Denver, pr\u00e9vue les 28 et 29 octobre 2020. Nous travaillons une fois de plus avec le Brown Palace pour fournir des logements aux administrateurs ainsi qu'une salle de r\u00e9union pour nos comit\u00e9s, y compris la r\u00e9union inaugurale du nouveau Comit\u00e9 d'\u00e9quit\u00e9 et d'inclusion (EIC), initialement pr\u00e9vue pour mai, mais d\u00e9sormais report\u00e9e \u00e0 octobre. Nous faisons de notre mieux pour planifier avec la possibilit\u00e9 de passer \u00e0 une r\u00e9union virtuelle si la confiance n\u00e9cessaire pour voyager n'est pas suffisamment d\u00e9velopp\u00e9e d'ici l\u00e0. Ne vous inqui\u00e9tez pas, nous ne vous obligerons jamais \u00e0 faire quelque chose que vous ne vous sentez pas \u00e0 l'aise de faire !<\/p>\n

\u00c9ditorial de la conseill\u00e8re municipale VICKI BOURN dans le Salt Lake Tribune<\/span><\/h1>\n

WESTAF trustee Victoria Panella Bourns offered a heartfelt Op-Ed in the April 23 edition of The Salt Lake Tribune<\/a> on the resilience and the importance of the arts during these unprecedented times. Thanks, Vicki!<\/p>\n

BRIEFING AVEC LA SECR\u00c9TAIRE DU CONSEIL D'ADMINISTRATION KARMEN ROSSI<\/span><\/h1>\n

WESTAF Chair Alvarado, Secretary Rossi and myself had a really productive meeting about the roles and responsibilities of the secretary of the WESTAF board of trustees<\/a>. Thanks, Karmen for assuming these responsibilities and making our board processes even more organized and efficient!<\/p>\n

ENVIRONNEMENT L\u00c9GISLATIF DE L'\u00c9TAT \u00c0 L'\u00c9POQUE DU COVID-19<\/span><\/h1>\n

While our state arts agency executive directors on the board are recipients of NASAA bulletins and also immersed in these matters, I wanted to make sure I shared this recent update from Kelly Barsdate at NASAA<\/a> to the nation\u2019s state arts agencies on COVID-19 trends facing the arts community as well as some pointers on how to prepare a compelling response to the economic fallout. In particular, there is a sharpening of this important idea of the arts as “a recovery asset.\u201d The arts will be critical to the recovery from COVID-19. In our April 24 Zoom meeting of our region\u2019s state arts advocates convened by David Holland (referenced above), California\u2019s Julie Baker referred to artists and arts organizations as \u201cSecond Responders\u201d which is a term that resonated with me. This is a great reminder that in order to stay effective, advocacy must always adapt to a changing environment, and it may be facing its greatest challenge yet.<\/p>\n

FINANCES ET ADMINISTRATION<\/span><\/h1>\n

La demande de WESTAF pour le deuxi\u00e8me cycle de financement du programme de protection des ch\u00e8ques de paie a \u00e9t\u00e9 soumise \u00e0 la SBA au d\u00e9but de la semaine derni\u00e8re. Ce samedi, nous avons re\u00e7u une notification de notre banque indiquant que notre pr\u00eat avait \u00e9t\u00e9 soumis et approuv\u00e9 par la SBA et qu'il avait re\u00e7u un num\u00e9ro de pr\u00eat qui garantit le financement, sous r\u00e9serve d'une cl\u00f4ture r\u00e9ussie, nous croisons donc les doigts. L'\u00e9quipe financi\u00e8re se concentre sur les processus de fin de mois \u00e0 partir de vendredi dernier, notamment les v\u00e9rifications ZAPP et CaFE et les rapprochements bancaires. Les remboursements pour les annulations ZAPP continuent d'affluer et l'\u00e9quipe aide Jessica \u00e0 traiter les remboursements lorsque cela est n\u00e9cessaire. Amy travaille avec Christian sur le calendrier du budget de l'exercice 21 et Becca interroge le personnel pour avoir une id\u00e9e de leur confort \u00e0 travailler \u00e0 domicile et de leur impatience de retourner au bureau. WESTAF passera de Google Docs au portail en ligne Paychex comme outil de feuille de temps. Il s'agit du m\u00eame fournisseur qui g\u00e8re notre paie, ce sera donc une extension utile de leurs services \u00e0 faible co\u00fbt.<\/p>\n

PLANIFICATION STRAT\u00c9GIQUE<\/span><\/h1>\n

Natalie a contact\u00e9 David Holland pour recueillir des informations et d\u2019autres ressources de planification strat\u00e9gique possibles. Ils se rencontreront la semaine prochaine pour discuter des meilleurs moyens d\u2019atteindre les objectifs strat\u00e9giques. Natalie s\u2019est port\u00e9e volontaire pour travailler avec l\u2019\u00e9quipe de marketing et de communication sur les projets \u00e0 venir et rencontre Leah pour identifier et organiser les prochaines \u00e9tapes. Avec Jessica Gronich, Natalie est \u00e9galement sur le pont la semaine prochaine pour aider l\u2019\u00e9quipe de Tour West \u00e0 traiter les candidatures et \u00e0 effectuer d\u2019autres t\u00e2ches pr\u00e9alables au panel.<\/p>\n

CAF\u00c9<\/span><\/h1>\n

Along with ZAPP, the CaFE team started using PandaDoc, a digital solution for sending and signing annual client contracts. In addition, Raquel has been working on a process to automate renewal reminders in our CRM platform, Zoho, for our clients who we\u2019re in the process of transitioning to annual contracts. Justine has started an #artoftheday campaign on CaFE\u2019s Instagram<\/a>, using artwork submitted by artists in the West as part of the Way out West call.<\/p>\n

CVSUITE<\/span><\/h1>\n

As previously reported, CVSuite launched the WESTAF’s 30 Most Creative Small Cities<\/a>, the first of a series of lists that the CVSuite team will be developing. Our goal was to highlight the work you can do with CVSuite as well as bring positive focus on the arts during these stressful times. We are encouraged with the feedback we have received so far. A marketing campaign has launched to align with the Top 30, list providing press kits for these amazing cities to share the good news.<\/p>\n

Allez-y intelligemment<\/span><\/h1>\n

D'autres clients continuent d'ouvrir et d'administrer de nouveaux programmes d'aide COVID. WESTAF utilise GO Smart pour administrer le programme annuel TourWest et WESTAF Cares, un nouveau programme d'aide COVID. La date limite de TourWest est le 1er mai 2020 et l'\u00e9quipe GO Smart sera sur le pont la semaine prochaine pour r\u00e9pondre aux questions des candidats et aux t\u00e2ches administratives g\u00e9n\u00e9rales pr\u00e9alables au panel. Le fonds CARES ouvre le 6 mai 2020 et Jessica travaille en \u00e9troite collaboration avec l'\u00e9quipe de responsabilit\u00e9 sociale et d'inclusion pour terminer la construction.<\/p>\n

ARCHIVES D'ART PUBLIC<\/span><\/h1>\n

PAA est heureux d'annoncer que, malgr\u00e9 les retards caus\u00e9s par la COVID-19, l'\u00e9quipe a termin\u00e9 le processus de facturation et de contractualisation pour le comt\u00e9 de Bartholomew, Indiana, le nouveau client CMS de PAA. De plus, Broward County Public Art & Design et Texas Tech University renouvelleront leurs abonnements CMS de PAA, faisant ainsi passer PAA \u00e0 un taux de renouvellement de 100%. PAA travaillera avec l'\u00e9quipe marketing au troisi\u00e8me trimestre pour produire une campagne Google Ad Words afin d'apporter plus de visibilit\u00e9 au site alors qu'il continue de travailler \u00e0 accro\u00eetre les engagements sur les m\u00e9dias sociaux.<\/p>\n

ZAPP<\/span><\/h1>\n

As noted above, ZAPP has also transitioned to PandaDoc for sending new and renewal client contracts, a task slated for FY20 but moved up in priority because of staff and clients working remotely. We\u2019re still working through cancellations and postponements of 2020 events<\/a>, and expect to need our team to focus on that significantly throughout the third quarter. We dedicated our monthly admin webinar to discussing how ZAPP can help events that are canceled or postponed and had at least 70 attendees, our largest audience to date. We also started a 50% off e-blast campaign to help shows reduce advertising costs in light of COVID-19.<\/p>\n

IMTOUR<\/span><\/h1>\n

At WESTAF, our programs and platforms are always being evaluated. Since 2012, IMTour has evolved from a pilot touring program to a WESTAF web platform supporting independent roster musicians by offering grants to nonprofit presenters. Given the priorities and capacities of the WESTAF organization and the significant investment required to make IMTour a player in a competitive landscape, as previously reported, IMTour will be sunsetting shortly. As of April 1, 2020, all of the grant funds have been dispersed and the grant program has now closed. The IMTour.org<\/a> website is no longer accepting new sign-ups, and on May 15 the site will shut down completely. As you know, this is the second business platform (along with YouJudgeIt) that WESTAF has sunsetted in the last year in order to focus, streamline and resource its most viable and mission-aligned web platform businesses.<\/p>\n

C'est tout pour l'instant. Merci comme toujours de vous soucier du travail de WESTAF et de repr\u00e9senter nos r\u00e9seaux r\u00e9gionaux et nationaux d'agences, d'alliances et de clients de l'Ouest. Nous vous en sommes reconnaissants !<\/p>\n

Comme toujours,<\/p>\n

chr\u00e9tien<\/p>","protected":false},"excerpt":{"rendered":"

Hello again WESTAF Board of Trustees: There have been some significant developments at WESTAF in the past few weeks, so thanks for giving this biweekly some extra special attention! This update is a bit lengthy (sorry), but there\u2019s some great stuff in here, promise! 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