{"id":9346,"date":"2020-05-05T20:47:00","date_gmt":"2020-05-06T02:47:00","guid":{"rendered":"https:\/\/www.westaf.org\/?p=9346"},"modified":"2024-07-31T07:36:36","modified_gmt":"2024-07-31T14:36:36","slug":"bi-weekly-recap-may-4-2020","status":"publish","type":"post","link":"https:\/\/staging.wearecreativewest.org\/fil\/bi-weekly-recap-may-4-2020\/","title":{"rendered":"Bi-Weekly Recap: Mayo 4, 2020"},"content":{"rendered":"

Kumusta muli WESTAF Board of Trustees:<\/span><\/p>\n

Nagkaroon ng ilang makabuluhang pag-unlad sa WESTAF sa nakalipas na ilang linggo, kaya salamat sa pagbibigay ng karagdagang espesyal na atensyon tuwing dalawang linggo! Ang update na ito ay medyo mahaba (paumanhin), ngunit mayroong ilang magagandang bagay dito, pangako!<\/span><\/p>\n

Ang mga miyembro ng koponan ng WESTAF na may mataas na kakayahan ay patuloy na epektibong pinamamahalaan ang gawain ng organisasyon nang virtual. Ang Leadership Resource Team (LRT) ay nagpapatuloy sa isang 30 minutong pang-araw-araw na pag-check-in sa umaga upang ibahagi kung ano ang nasa deck sa bawat departamento ng WESTAF. Ang mga indibidwal na pangkat ng negosyo at proyekto ay madalas at halos nagkikita, tulad ng mga indibidwal na may isa-sa-isang pagpupulong. Ang mga tool tulad ng Slack, Zoom at G Suite ay patuloy na pinapalitan ang mga desk, personal na pagtitipon, at conference room. Habang kami ay pisikal na magkahiwalay, nagawa naming manatiling malapit sa komunikasyon, at ang isang kahanga-hangang bias para sa pagkilos ay walang humpay na nagtutulak sa mga proyekto, programa, at negosyo. Higit pa sa kasalukuyang katayuan ng aming working-from-home program, pati na rin ang unang pagkislap ng isang return-to-the-office plan ay ina-update sa ibaba. Narito tayo:<\/span><\/p>\n

NAGTATRABAHO NG MALAYO AT BUMALIK SA OPISINA PLANO<\/span><\/h1>\n

You may recall that our current WESTAF Working-from-Home (WFH) directive lasted until Thursday, April 30. As that date approached, we determined that the health and safety of the team would continue to be our number one priority. One important source of information for us is the State of Colorado, and Governor Polis recently announced the Safer-at-Home<\/a> program. This Level 2 phase is intended to incrementally reopen Colorado after the Level 1 Stay-at-Home order was lifted on Sunday, April 26. At WESTAF, we\u2019re developing our own Back-to-the-Office plan with these directives in mind. We are developing this plan on the premise that staying at home as much as possible in these first Safer-at-Home days keeps us healthy and also contributes to the overall public good. We are also fortunate to be a company that is able to work from home relatively efficiently. For these reasons, we extended all current WESTAF WFH protocols for an additional two weeks, until Friday, May 17<\/strong>. We have begun work on a Return-to-the-Office plan, and we will start reviewing on a weekly basis the possibility of returning to our physical office space. We\u2019ll do this with a close eye on all of the available data and only if it indicates a promising, steady and consistent decline in new cases over time. Our situation does not require us to be early pioneers in this effort, or to return hesitant WESTAFers to our physical office space. Our Back-to-the-Office planning kicked off with two detailed staff surveys (one for all staffers and one for supervisors) that went out this week to develop a clearer sense of our collective appetite around a return to the office. Our in-development plan may include voluntarily phasing in team members, developing alternate day in-office schedules, maintaining social distancing, and requiring masks, hand washing and other safety measures in our workplace for an extended period.<\/span><\/p>\n

WESTAF COVID-19 RESPONSE<\/span><\/strong><\/h1>\n

WESTAF continues to revise the COVID-19 Update<\/a> and Mga mapagkukunan<\/a> web pages on our website, and a presentation\/resource<\/a> that provides deeper insights is also being revised on a weekly basis and continues to be shared with arts service organizations and arts funders in the West and nationally as we discuss ways to provide relief to the field. Hundreds of responses have been received for the WESTAF COVID-19 Arts Impact Survey, and this report<\/a> analyzes the initial survey findings. The survey closed on May 1 and full findings will be released later that month.<\/p>\n

WESTAF CARES \u2014 RELIEF FUND PARA SA MGA ORGANISASYON<\/span><\/h1>\n

As previously shared, WESTAF has been working closely with the Arts Endowment as well as our sister RAOs on the development and implementation of a COVID-19 relief program for arts organizations in the western states. Led by Chrissy Deal and David Holland, and with input from key stakeholders, including the WESTAF Executive Committee as well as our western states arts agencies, we\u2019re pleased to say that the program will begin accepting applications this Wednesday, May 6. Not that it\u2019s a competition (it isn\u2019t, of course), but it\u2019s worth mentioning that we will be the first RAO to launch our CARES relief program, thanks to our team’s dedicated and driven efforts to get this program set up. The application, panelist review, grantee notification, agreement execution and funds disbursement process will happen between now and mid-July. Here\u2019s a rough draft<\/a> of the press release scheduled to go out this week, for more information.\"\"<\/span><\/p>\n

WESTAF CARES \u2014 COMMONWEALTH NG NORTHERN MARIANA ISLANDS<\/span><\/h1>\n

Ang WESTAF ay hiniling ng Arts Endowment (at sumang-ayon kami!) na pangasiwaan din ang pagpopondo ng CARES Act para sa mga nonprofit na organisasyon ng sining sa Northern Mariana Islands dahil ang kanilang ahensya ng sining, ang Commonwealth Council of Arts and Culture (CCAC), ay hindi magagawang sapat na nagsisilbi sa layuning ito dahil sa mga paghihirap na dulot ng COVID-19. Nakipag-ugnayan kami kay Parker Yobei, executive director ng CCAC, sa pamamagitan ng telepono noong nakaraang linggo at nag-sketch out ng isang proseso ng aplikasyon na susunod hangga't maaari sa aming pangunahing programa ng WESTAF CARES, kahit na maaaring magkaiba ang timing at proseso ng panelist. Inaasahan namin na humigit-kumulang walong karapat-dapat na organisasyon sa CNMI ang mag-aplay.<\/p>\n

MELLON REGIONAL ARTS RESILIENCE FUND (*KUMPIDENSYAL*)<\/span><\/h1>\n

For the past month, the six Regional Arts Organization (RAO) executive directors have been in touch with the Mellon Foundation, which has been interested in developing a relief and recovery fund for national arts organizations, utilizing the RAOs as a national network for this process. As you might know, Mellon has already committed significant funds to both a New York-based and a national relief fund for artists. This past Friday, we had a final meeting about this possibility, and I am very excited to report that the Mellon Regional Arts Resilience Fund will be a $10MM fund, apportioned between the six RAOs in a similar method to Arts Endowment funding, so it\u2019s likely that WESTAF will receive around $2MM for redistribution to arts organizations in the western states. Rather than an open call for funding like WESTAF CARES, the consensus among Mellon and the RAOs seems to be to work with individual SAAs in each state to put forward recommendations based on eligibility criteria that would include a balance of urban vs. rural orgs, equity and a focus on marginalized communities, survivability of orgs, etc. They are mindful that each RAO will have an independent administrative process based on capacity, timing of CARES disbursement and some other factors, but that we\u2019re together in philosophical unity and conceptual alignment. Mellon had originally expressed an interest in a 25% regional match, but upon further conversations, its interest is more about providing RAOs with an incentive to help raise more dollars regionally using the Mellon imprimatur, rather than as a hard requirement or obligation. Over the next week, RAOs will be working together to craft a concept paper to present to Mellon, which will present that for final approval at a June 3 Mellon Foundation board of trustees meeting, with funds disbursed to RAOs not long after. This will be the first time that WESTAF has ever worked with the Mellon Foundation. The funds will provide further welcome relief and recovery assistance to arts organizations in western states and will also open up the possibility for additional fundraising for ongoing regional recovery funds. Because we\u2019re still developing this program, I am asking that you please keep the news of this new program especially confidential until you receive a notification that it\u2019s public \u2014 thanks!<\/strong><\/p>\n

LISTAHAN NG CREATIVE VITALITY<\/span><\/h1>\n

This week, CVSuite released its first Creative Vitality List \u2014 The 30 Most Creative Small Cities in America<\/a> We worked with destination marketers in each city on the list, and provided them with social media kits to give the list some traction. We were really pleased with this launch. You can read the complete press release here<\/a>. I am particularly excited about this project because it gets us a major step closer to a WESTAF strategic goal \u2014 telling stories about the projects, people and places that manifest every single day through our data, policy, technology and advocacy work. The Creative Vitality List project also looks really good \u2014 good information, nice design, interesting pictures and a bold social media thumbnail finish that sets the bar high for future communications efforts similar to this. In a future biweekly, we\u2019ll get you some hard data on how this campaign performed on social media, but we immediately saw some great share-outs from Boulder, Missoula, Santa Fe, Iowa City and other cities on the list, as well as super-strong open rates on the email campaign. We expect to release 3-4 new lists like this per year \u2014 each giving a voice to and taking us to places that our CVSuite data represent. Leah Horn, Kelly Ernst, Ben Casalino and Sam Ortega among others did a great job here, and we\u2019re excited about the future of this program!\"\"<\/span><\/p>\n

TOURWEST<\/span><\/h1>\n

With the advent of COVID-19, Chrissy Deal, Lani Morris and Madalena Salazar have worked diligently to review and refine our existing TourWest program<\/a> \u2014 extending both the application deadline date until May 1, as well as extending the grant\u2019s performance period to December 31, 2020. Seyan Lucero, who owned this project in previous years, has also lent her valuable advice and expertise to making sure this goes as smoothly as possible. This past Friday, May 1 was the deadline for TourWest applications and the total number of applications to the program has been on par with previous years. Kudos to this team for modifying this program in light of COVID-19 and for keeping it on the rails, even while prepping the WESTAF CARES program simultaneously!<\/p>\n

WESTERN ARTS ADVOCACY NETWORK MEETING<\/span><\/h1>\n

Ang WESTAF ay namuhunan nang ilang panahon sa mga pagsisikap sa adbokasiya ng estado at pederal na sining at, noong Abril 24, tinawag ng WESTAF ang mga pinuno ng organisasyon ng adbokasiya ng sining mula sa buong rehiyon para sa isang pulong ng Western Arts Advocacy Network sa pamamagitan ng Zoom. Isinasaalang-alang ng WESTAF ang pagsasama-sama ng mga tagapagtaguyod ng sining sa buong rehiyon dahil pormal na nakikinabang ang network na ito sa mga pinuno ng adbokasiya ng sining ng estado habang tumutugon sila sa mga pangangailangan sa kasalukuyan at tumitingin sa hinaharap. Ang isang mas masusing ulat ay susundan sa mga darating na linggo, ngunit si David Holland ay gumawa ng mahusay na trabaho sa pagpupulong at pagmo-moderate ng isang grupo na kumakatawan sa halos lahat ng ating western states, at mayroong magagandang komento, collegiality at malawakang sigasig para sa patuloy na pagpupulong sa grupong ito upang tumuon sa mga isyung adbokasiya na partikular sa kanlurang estado.<\/p>\n

COACHING\/TEAM HAPPY HOUR<\/span><\/h1>\n

I\u2019ve mentioned Val Atkin of Well Street Consulting<\/a> before in previous biweeklies, and she was instrumental in helping us to launch our strategic planning process in May 2019. Val was able to drop in during a WESTAF Zoom Happy Hour last Friday, April 24 and provide some good coaching and pointers around physical, emotional and mental resilience during the time of coronavirus. The LRT will also be spending more time with Val between May and September in five 90-minute sessions that will consider topics like awareness, trust, leadership, trust and productive conflict. It\u2019s important to continue with our professional development efforts \u2014 perhaps more important than ever \u2014 during this challenging time. Thanks also to Tamara for joining us on the call \u2014 it was truly great for the whole team to have the WESTAF chair be a part of this cathartic happy hour!<\/p>\n

MAY PAGPAPLANO NG BOARD OF TRUSTEES MEETING<\/span><\/h1>\n

Planning continues on the agenda for our 2.5 hour Zoom board of trustees meeting, scheduled for Thursday, May 21 from 2pm \u2014 4:30pm MDT<\/a>. Our plan is to move through the agenda as efficiently as possible, while also leaving plenty of time for discussion around some key issues. For example, May is traditionally the time at WESTAF for the first organizational budget narrative, which will help to inform the construction of a FY21 budget which then is formally adopted at our October meeting. Is there something that you believe we need to talk about, or something specific you would like to add to the agenda? While the chair has final authority, trustees may always request items to be placed on the agenda.<\/p>\n

OCTOBER PAGPAPLANO NG LUPON NG MGA TRUSTEES MEETING<\/span><\/h1>\n

Sa kasalukuyan, kami ay kumikilos nang may maingat at nababantayang optimismo sa pagpaplano ng taglagas na pagpupulong ng board of trustees sa Denver, na naka-iskedyul para sa Oktubre 28-29, 2020. Muli kaming nakikipagtulungan sa Brown Palace upang magbigay ng mga tutuluyan para sa mga tagapangasiwa gayundin ng isang silid ng pagpupulong para sa ating mga komite, kabilang ang inaugural meeting ng bagong Equity and Inclusion Committee (EIC), na orihinal na naka-iskedyul para sa Mayo, na ipinagpaliban ngayon hanggang Oktubre. Ginagawa namin ang lahat ng aming makakaya upang magplano nang may kakayahang mag-pivot sa isang virtual na pagpupulong kung ang kumpiyansa sa paglalakbay ay hindi pa nabubuo sa panahong iyon. Huwag mag-alala \u2014 hindi ka namin ipapagawa sa anumang bagay na hindi ka komportableng gawin!<\/p>\n

OP-ED NI TRUSTEE VICKI BOURN SA SALT LAKE TRIBUNE<\/span><\/h1>\n

WESTAF trustee Victoria Panella Bourns offered a heartfelt Op-Ed in the April 23 edition of The Salt Lake Tribune<\/a> on the resilience and the importance of the arts during these unprecedented times. Thanks, Vicki!<\/p>\n

BRIEFING KASAMA ANG BOARD SECRETARY KARMEN ROSSI<\/span><\/h1>\n

WESTAF Chair Alvarado, Secretary Rossi and myself had a really productive meeting about the roles and responsibilities of the secretary of the WESTAF board of trustees<\/a>. Thanks, Karmen for assuming these responsibilities and making our board processes even more organized and efficient!<\/p>\n

KAPALIGIRAN NG LEHISLATIVE NG ESTADO SA PANAHON NG COVID-19<\/span><\/h1>\n

While our state arts agency executive directors on the board are recipients of NASAA bulletins and also immersed in these matters, I wanted to make sure I shared this recent update from Kelly Barsdate at NASAA<\/a> to the nation\u2019s state arts agencies on COVID-19 trends facing the arts community as well as some pointers on how to prepare a compelling response to the economic fallout. In particular, there is a sharpening of this important idea of the arts as “a recovery asset.\u201d The arts will be critical to the recovery from COVID-19. In our April 24 Zoom meeting of our region\u2019s state arts advocates convened by David Holland (referenced above), California\u2019s Julie Baker referred to artists and arts organizations as \u201cSecond Responders\u201d which is a term that resonated with me. This is a great reminder that in order to stay effective, advocacy must always adapt to a changing environment, and it may be facing its greatest challenge yet.<\/p>\n

PANANALAPI AT ADMINISTRASYON<\/span><\/h1>\n

Ang aplikasyon ng WESTAF para sa ikalawang round ng pagpopondo para sa Paycheck Protection Program ay isinumite sa SBA noong unang bahagi ng nakaraang linggo. Ngayong Sabado, nakatanggap kami ng abiso mula sa aming bangko na naisumite na ang aming loan at naaprubahan ng SBA at nakatanggap kami ng numero ng loan na ginagarantiyahan ang pagpopondo, depende sa matagumpay na pagsasara, kaya't pinapanatili namin ang aming mga daliri. Nakatuon ang finance team sa mga proseso sa pagtatapos ng buwan simula nitong nakaraang Biyernes kasama ang ZAPP at CaFE check run at bank reconciliations. Ang mga refund para sa mga pagkansela ng ZAPP ay patuloy na dumarating at tinutulungan ng team si Jessica na iproseso ang mga refund kapag kinakailangan. Nakikipagtulungan si Amy kay Christian sa timeline ng badyet para sa FY21 at sinusuri ni Becca ang mga kawani upang madama ang kanilang kaginhawaan sa pagtatrabaho mula sa bahay at kasabik na makabalik sa opisina. Ang WESTAF ay lilipat mula sa Google docs patungo sa Paychex online portal bilang aming timesheet tool. Ito ang parehong vendor na namamahala sa aming payroll kaya ito ay magiging kapaki-pakinabang na extension ng kanilang mga serbisyo sa mababang halaga.<\/p>\n

ESTRATEHIKONG PAGPAPLANO<\/span><\/h1>\n

Nakipag-ugnayan si Natalie kay David Holland para kumuha ng insight at iba pang posibleng mapagkukunan ng strategic planning. Sila ay magpupulong sa susunod na linggo upang talakayin ang mga pinakamahusay na paraan upang lumipat patungo sa mga madiskarteng layunin. Nagboluntaryo si Natalie na makipagtulungan sa Marketing at Communications team sa mga paparating na proyekto at nakikipagpulong kay Leah para tukuyin at ayusin ang mga susunod na hakbang. Kasama ni Jessica Gronich, nasa deck din si Natalie sa susunod na linggo upang tulungan ang Tour West team sa pagproseso ng mga aplikasyon at iba pang mga gawain sa pre-panel.<\/p>\n

CAFE<\/span><\/h1>\n

Along with ZAPP, the CaFE team started using PandaDoc, a digital solution for sending and signing annual client contracts. In addition, Raquel has been working on a process to automate renewal reminders in our CRM platform, Zoho, for our clients who we\u2019re in the process of transitioning to annual contracts. Justine has started an #artoftheday campaign on CaFE\u2019s Instagram<\/a>, using artwork submitted by artists in the West as part of the Way out West call.<\/p>\n

CVSUITE<\/span><\/h1>\n

As previously reported, CVSuite launched the WESTAF’s 30 Most Creative Small Cities<\/a>, the first of a series of lists that the CVSuite team will be developing. Our goal was to highlight the work you can do with CVSuite as well as bring positive focus on the arts during these stressful times. We are encouraged with the feedback we have received so far. A marketing campaign has launched to align with the Top 30, list providing press kits for these amazing cities to share the good news.<\/p>\n

GO SMART<\/span><\/h1>\n

Ang mga karagdagang kliyente ay patuloy na nagbubukas at nangangasiwa ng mga bagong COVID Relief program. Ginagamit ng WESTAF ang GO Smart para pangasiwaan ang taunang programa ng TourWest at ang WESTAF Cares, isang bagong programang panlunas sa COVID. Ang deadline ng TourWest ay Mayo 1, 2020, at ang GO Smart team ay nasa deck para sa susunod na linggo upang tumulong sa mga tanong mula sa mga aplikante at pangkalahatang pre-panel administrative na gawain. Ang pondo ng CARES ay magbubukas sa Mayo 6, 2020, at nakikipagtulungan si Jessica sa Social Responsibility and Inclusion team para makumpleto ang build.<\/p>\n

ARCHIVE NG PUBLIC ART<\/span><\/h1>\n

Ikinalulugod ng PAA na iulat na, sa kabila ng mga pagkaantala na dulot ng COVID-19, nakumpleto ng team ang proseso ng invoice at pagkontrata para sa Bartholomew County, Indiana, ang pinakabagong kliyente ng CMS ng PAA. Bilang karagdagan, parehong ire-renew ng Broward County Public Art & Design at Texas Tech University ang kanilang mga subscription sa PAA CMS, na ililipat ang PAA patungo sa 100% na rate ng pag-renew. Makikipagtulungan ang PAA sa marketing team sa Q3 para makagawa ng Google Ad Words campaign para magkaroon ng higit na visibility sa site habang patuloy itong nagsusumikap patungo sa pagpaparami ng mga pakikipag-ugnayan sa social media.<\/p>\n

ZAPP<\/span><\/h1>\n

As noted above, ZAPP has also transitioned to PandaDoc for sending new and renewal client contracts, a task slated for FY20 but moved up in priority because of staff and clients working remotely. We\u2019re still working through cancellations and postponements of 2020 events<\/a>, and expect to need our team to focus on that significantly throughout the third quarter. We dedicated our monthly admin webinar to discussing how ZAPP can help events that are canceled or postponed and had at least 70 attendees, our largest audience to date. We also started a 50% off e-blast campaign to help shows reduce advertising costs in light of COVID-19.<\/p>\n

IMTOUR<\/span><\/h1>\n

At WESTAF, our programs and platforms are always being evaluated. Since 2012, IMTour has evolved from a pilot touring program to a WESTAF web platform supporting independent roster musicians by offering grants to nonprofit presenters. Given the priorities and capacities of the WESTAF organization and the significant investment required to make IMTour a player in a competitive landscape, as previously reported, IMTour will be sunsetting shortly. As of April 1, 2020, all of the grant funds have been dispersed and the grant program has now closed. The IMTour.org<\/a> website is no longer accepting new sign-ups, and on May 15 the site will shut down completely. As you know, this is the second business platform (along with YouJudgeIt) that WESTAF has sunsetted in the last year in order to focus, streamline and resource its most viable and mission-aligned web platform businesses.<\/p>\n

Iyon lang sa ngayon \u2014 salamat gaya ng dati sa pag-aalaga sa gawain ng WESTAF at sa pagre-represent sa ating western regional at national network ng mga ahensya, alyansa at customer. Pinahahalagahan ka namin!<\/p>\n

Gaya ng dati,<\/p>\n

Kristiyano<\/p>","protected":false},"excerpt":{"rendered":"

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